The Office of Budget Evaluation and Development
The Office of Budget Evaluation and Development was established by the City Manager to serve the citizens of Rocky Mount by preparing and managing the annual operating budget, Five Year Capital Improvement Program, and the Performance Evaluation Program. This office also serves the City through evaluation of financial condition, forecasting of revenues and expenditures, research and analysis of public policy, and other activities.
These functions benefit the City by aiding the provision of quality services in a fiscally responsible manner and respecting the rights and liberties of citizens as protected in their covenant with government.
City Manager's Adopted FY 2024 Annual Fiscal Plan
2021 Affordable Housing Strategic Plan
FY 2023 Adopted Budget
Third Quarter FY 2022 Revenue & Expenditure Report
Capital Improvement Plan (CIP)
- Policy Document
- Financial Plan
- Operations Guide
- Communications Guide
Budgets are prepared and managed on the basis of a fiscal year, which begins on July 1st and ends June 30th. As a general term, the “budget” is comprised of two documents: the Annual Operating Budget and the Five-Year Capital Improvement Plan. The Annual Operating Budget specifies the collection of revenues and allocation of expenditures across services of government for a specific fiscal year, while the Five-Year Capital Improvement Plan outlines the sources of and uses for government funds in regards to major infrastructure projects over a five-year period, starting with the fiscal year for the corresponding Annual Operating Budget.
Capital Improvement Plan
The CIP touches each city resident and visitor through the provision of health, safety, transportation, recreation, and utility services. As a policy tool, the CIP provides information for groups interested in City growth and development need in order to make investment decisions, and it is a statement of intention for federal and state agencies that provide grants-in-aid to the City. Benefits of the CIP and its development process include:
- Promoting the strategic use of the city’s limited financial resources
- Examining and prioritizing the needs of the city, assuring that the most essential improvements are provided first
- Coordinating and consolidating departments’ requests, avoiding duplication of projects and equipment
- Identifying the timing, phasing, location, and funding of all capital improvements in a comprehensive manner
- Allowing for sufficient time for investigation of project financing, implementation measures, and proper technical design
- Coordinating physical planning to ensure maximum benefit from available public funds
- Attempting to provide an equitable distribution of public improvements throughout the City
- Providing a basis for formulation of long-term debt programs and a basis for the pursuit of state and federal aid
Quarterly Revenue & Expenditure Reports
The Office of Budget Evaluation and Develop instituted a quarterly report of revenues and expenditures during the 2008 fiscal year to provide staff, elected officials, and the public the means to evaluate current government financial performance on a budgetary basis and compare to trends in recent history. The quarterly report provides essential information on the performance of key categories of revenue sources, along with indices of expenditures, for the main funds included in the annual operating budget. Actual revenue and expenditure levels as of the end of the given quarter are compared to current budget levels and performance with respect to budget over the last three full fiscal years, enabling staff to determine if departments are upholding their commitments to conservative fiscal management and if additional measures are necessary to deal with unexpected trends in activity.