Budget Office

The Office of Budget Evaluation and Development

The Office of Budget Evaluation and Development was established by the City Manager to serve the citizens of Rocky Mount by preparing and managing the annual operating budget, Five Year Capital Improvement Program, and the Performance Evaluation Program.

This office also serves the City through evaluation of financial condition, forecasting of revenues and expenditures, research and analysis of public policy, and other activities. These functions benefit the City by aiding the provision of quality services in a fiscally responsible manner and respecting the rights and liberties of citizens as protected in their covenant with government.

STAFF:

Chase Norwood, Management Analyst, 252-972-1168

Keyana Walston, Management Analyst, 252-972-1287

Jayson Dawkins, Policy Analyst, 252-972-1274

Kenneth Hunter

Assistant to the City Manager for Budget Evaluation

252-972-1325

City Hall, 331 S. Franklin St., Rocky Mount

Budget Process

Budget preparation and management is the primary responsibility of the Office of Budget and Evaluation Development. This year-round function is a key component of the City’s overall management of both finance and policy. Our goal is to develop and execute budgets that serve the City in the following four ways:

  • Policy Document
  • Financial Plan
  • Operations Guide
  • Communications Guide

Budgets are prepared and managed on the basis of a fiscal year, which begins on July 1st and ends June 30th. As a general term, the “budget” is comprised of two documents: the Annual Operating Budget and the Five-Year Capital Improvement Plan. The Annual Operating Budget specifies the collection of revenues and allocation of expenditures across services of government for a specific fiscal year, while the Five-Year Capital Improvement Plan outlines the sources of and uses for government funds in regards to major infrastructure projects over a five-year period, starting with the fiscal year for the corresponding Annual Operating Budget.

Capital Improvement Plan

The Capital Improvement Program (CIP) serves as a guide for the efficient and effective provision of public services and facilities. It proposes the development, modernization, or replacement of public physical assets over a multi-year period, arranges these projects based on priorities, and assigns an estimated cost and anticipated method of financing for each project. The CIP represents the City’s long-range plan for the development of the City as a schedule of public improvements that identifies present and future needs and priorities.

The CIP touches each city resident and visitor through the provision of health, safety, transportation, recreation, and utility services. As a policy tool, the CIP provides information for groups interested in City growth and development need in order to make investment decisions, and it is a statement of intention for federal and state agencies that provide grants-in-aid to the City. Benefits of the CIP and its development process include:

    • Promoting the strategic use of the city’s limited financial resources
    • Examining and prioritizing the needs of the city, assuring that the most essential improvements are provided first
    • Coordinating and consolidating departments’ requests, avoiding duplication of projects and equipment
    • Identifying the timing, phasing, location, and funding of all capital improvements in a comprehensive manner
    • Allowing for sufficient time for investigation of project financing, implementation measures, and proper technical design
    • Coordinating physical planning to ensure maximum benefit from available public funds
    • Attempting to provide an equitable distribution of public improvements throughout the City
    • Providing a basis for formulation of long-term debt programs and a basis for the pursuit of state and federal aid

Quarterly Revenue & Expenditure Reports

The Office of Budget Evaluation and Develop instituted a quarterly report of revenues and expenditures during the 2008 fiscal year to provide staff, elected officials, and the public the means to evaluate current government financial performance on a budgetary basis and compare to trends in recent history. The quarterly report provides essential information on the performance of key categories of revenue sources, along with indices of expenditures, for the main funds included in the annual operating budget. Actual revenue and expenditure levels as of the end of the given quarter are compared to current budget levels and performance with respect to budget over the last three full fiscal years, enabling staff to determine if departments are upholding their commitments to conservative fiscal management and if additional measures are necessary to deal with unexpected trends in activity.