Services: Records Request
NOTICE: This page is for requesting Fire Department related public records only.
The North Carolina General Statues (NCGS) 132-1(a) defines public record(s) as: “…all documents, papers, letters, maps, books, photographs, films, sound recordings, magnetic or other tapes, electronic data-processing records, artifacts, or other documentary material, regardless of physical form or characteristics, made or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions.”
Rocky Mount Fire Department is committed to making public records available to members of the public in a timely manner. All fire department related public records requests must come through the fire department’s administrative office. You may submit your request via the electronic form below, via email to firstname.lastname@example.org or via US mail at:
City of Rocky Mount Fire Department
Attention: Public Records Request
375 E. Raleigh Blvd.
Rocky Mount, NC 27801
When making a request via email or US mail, the request should include:
Date of the request
Requester’s full mailing address (name, organization, street address, city, state, ZIP)
Requester’s day time phone number
Requester’s email address
A complete description of the fire department record(s) being requested including any known dates
Whether the requester intends to inspect the records during the department’s business hours (no charge) or obtain copies (fees may apply)
For recent, single incident fire reports, members of the public may also visit Fire Station One located at 375 E. Raleigh Boulevard or the Fire Marshal’s Office located at 404 S. Church Street to obtain copies without prior written notice of the request.
Fees: In most cases, public records are easily retrievable and provided electronically via e-mail at no cost to the department or requester. Pursuant to NCGS, 132-6.2 (b), no public agency shall charge a fee for an uncertified copy of a public record that exceeds the actual cost to the public agency of making the copy. A special service charge can be applied. If the request is such as to require extensive use of information technology resources or extensive clerical or supervisory assistance, then the agency may charge, in addition to the actual cost of duplication, a special service charge, which shall be reasonable and shall be based on the actual cost incurred for such extensive use of information technology resources or the labor costs of the personnel providing the services. The special service charge will be the hourly rate of the paid employee(s) who would be conducting the work.
The department will not charge for access to data that is readily accessible without significant cost. Before any fees are incurred, the department must notify the requester of the estimated cost to respond, including a breakdown showing how those costs were determined and the requester must pay the estimated cost before the records will be retrieved and released.